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Cover of the landlord rental binder bundle showing the printable property planner and Excel rent tracker dashboard side by side

Business and Side Hustles

Landlord Rental Binder Bundle: Run Your Rentals Like a Real Business

Run your rentals like a real business.

The details

  • Format: Spreadsheet
  • Delivery: instant digital download, nothing ships
  • Use: print at home or use on a tablet, reprint forever

What the Landlord Rental Binder Bundle Is

This bundle pairs two tools that cover the whole landlord job. The Small Landlord Rental Binder is 18 printable pages with property profiles, tenant records, lease terms, and rent collection logs. The Rental Property Spreadsheet Companion is a 6 sheet Excel workbook with a portfolio dashboard running live formulas for per unit rent, expenses, maintenance, net cash flow, and collection and vacancy rates.

You also get a quick start guide that shows you how the two tools work together. The binder holds the paper side of landlording: leases, tenant info, and records. The spreadsheet does the math side: what each unit earns, what it costs, and what the portfolio looks like as a whole.

The Printable Binder: Your Paper Command Center

Every property gets a profile page: address, purchase details, mortgage info, insurance, and key contacts. Every tenant gets a record: lease terms, rent amount, due date, deposit, and contact info. The rent collection log tracks who paid, when, and how much, month by month.

This is the binder you grab when a tenant calls, when the insurance agent asks a question, or when you need lease terms in front of you right now. Small landlords lose money in the gaps between what they remember and what actually happened. The binder closes those gaps.

The Spreadsheet: Your Portfolio Dashboard

The Excel workbook is built for landlords with 1 to 12 units. Type each fact once and the Portfolio Dashboard calculates per unit rent due, rent collected, expenses, maintenance, net cash flow, and vacancy flags, plus portfolio totals, collection rate, and vacancy rate.

The 12 unit by 12 month rent roll shows your entire rental income on one grid. The Schedule E income and expense log keeps categories aligned with the tax form, with an auto updating totals box you can hand to your CPA. The maintenance log tracks every repair with per unit rollups, so you can see which property is eating your profits.

Why Small Landlords Need Both

Paper alone cannot do math, and spreadsheets alone cannot hold a lease. Landlords who run on memory and a checking account inevitably miss rent, forget which unit had the plumbing repair, and scramble at tax time. The bundle fixes both halves.

The realistic example numbers come prefilled so you can see every formula working before you enter your own data. Overwrite them with your properties and the whole system comes alive. The workbook imports cleanly into Google Sheets if you prefer working in the cloud.

Who This Bundle Is For

It is for landlords with 1 to 12 units who are running the business from memory, a notebook, or a pile of bank statements. It is for accidental landlords who inherited a property and need a system fast. It is for investors adding their second or third door who want to stop rebuilding their tracking from scratch every time.

It is not for large property managers with dedicated software. If you have more than 12 units, you likely need purpose built property management tools. For the small landlord, this bundle is the sweet spot between a notebook and software you do not need.

What's inside

  • 18 page printable rental binder with property profiles, tenant records, and lease term pages
  • Rent collection logs for tracking who paid, when, and how much, month by month
  • 6 sheet Excel workbook with a live formula portfolio dashboard for 1 to 12 units
  • 12 unit by 12 month rent roll showing all rental income on one grid
  • Schedule E income and expense log with an auto updating totals box for your CPA
  • Maintenance log with per unit rollups showing which property costs you most
  • Tenant register plus a quick start guide showing how the binder and spreadsheet work together

How it works

  1. Download the bundle, print the binder pages, and open the Excel workbook. Overwrite the prefilled example numbers with your own properties to see the formulas working on your data.

  2. Fill in a property profile and tenant record for each unit, then log rent payments monthly in both the binder log and the spreadsheet rent roll.

  3. Review the portfolio dashboard monthly for cash flow and vacancy flags, and hand the Schedule E totals box to your CPA at tax time.

Questions

Questions, answered

What buyers ask before downloading this planner.

Up to 12 units. The portfolio dashboard, rent roll, and maintenance log are all built around a 12 unit structure. If you have more than 12 units, you likely need dedicated property management software.

Yes. The workbook imports cleanly into Google Sheets with formulas intact, so you can work in the cloud and share with a partner or bookkeeper if you prefer.

It is an income and expense log with categories aligned to IRS Schedule E, the form used to report rental income. The auto updating totals box gives your CPA clean numbers at tax time instead of a shoebox of receipts.

No. Realistic example numbers are prefilled so you can see every formula working. Overwrite them with your own property data before you start tracking.

No. This is an organizational and tracking tool. It does not provide tax, legal, or financial advice. For tax questions about your rentals, work with a qualified CPA.

Yes. They are designed to work together but each stands alone. Many landlords start with the spreadsheet for the numbers and add the binder when they want paper records for leases and tenant info.

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